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Eastlake High School PTSA

29th Annual Holiday Bazaar

Saturday, November 5, 2022
9 a.m. to 3:00 p.m.

Vendor pre-registration form can be filled out here.

EXHIBITOR AGREEMENT

EHS Holiday Bazaar stands out as our vendors offer Unique, handmade items only!

Handmade-(hand-meyd) made by hand, rather than by machine.

 

Event Address: Eastlake High School, 400 228th Avenue NE, Sammamish, WA  98074

Event Date & Time:  Saturday November 5th, 2022 from 9 a.m. to 3:00 p.m.

Event Setup: Friday Nov. 4th from 4:30-6:30 pm and/or Saturday Nov. 5th from 6:30-8:45 a.m.

 

Registration and Fees:

  • Pre-Registration must be submitted no later than October 10th, 2022. Late contracts only accepted as space permits.  Space is limited and pre-registration early.  Pre-registering does not guarantee booth space.
  • Final Registration contracts and payments are due no later than October 21st, 2022. Late contracts only accepted as space permits.  Approved vendors will be emailed a link to finalize registration in mid October.
  • All booth fees are non-refundable, unless the event is cancelled.
  • Electricity is available for an additional charge of $20. Booths with electricity are available on a first come basis and the # depends on how they fit into the floor plan. You will need to bring an extension cord.  If you pay for but are not assigned a booth with electricity, we will refund the electricity charge.
  • Each VENDOR must donate an item or items with a retail value of no less than $30 to be used in a raffle. Please make sure your raffle item is signed in at the raffle table as soon as possible . 
  • Tables are not provided but are available for an additional charge of $25 (size 8’ X 30”). One chair per booth will be provided. If you need and additional chair we will try to accommodate you.
  • No commissions are collected by EHS PTSA. Event sales will be the responsibility of each individual exhibitor.  EHS PTSA will not collect money on behalf of any exhibitor.
  • All proceeds from this event benefit the students at Eastlake High School.


General Information:

  • Individual booth size is approximately 10 feet wide by approximately 3 – 5 feet deep (depth depends on location).  Vendors must stay within their allocated area.
  • All merchandise must be juried prior to the event date, including items that are new to previously juried vendors.  All items must be handcrafted by the vendor.  Imported or mass- produced items may not be sold. Other items allowed at the discretion of the EHS Holiday Bazaar Committee.  Vendors in violation will be asked to leave and will not receive a refund.  To arrange for new products to be juried mark the box on the contract.
  • All vendors must submit examples of their work.  Acceptable examples are a link to a website, an Etsy account, or a Facebook page.  You may also submit photo examples of your work with your completed application. 
  • You are responsible for supplying any display props, shelves, tablecloths, etc. that you may want to use.  All fixtures and all products must fit within your allotted booth area.  It is not possible to display merchandise on the floor in front of or adjacent to your booth space or to block the aisles.  This will be strictly enforced due to fire codes and heavy attendance.
  • Tables will not be covered or skirted by EHS and your tablecloth should reach the floor and may not be plastic.  You may not damage walls, floors, tables or other EHS property.  No nails or tacks can be placed in the walls and signs can only be hung using blue painters tape.
  • You are responsible for staffing your table throughout the event.
  • You are responsible for cleanup and removal of your merchandise at 3:00 p.m.  You may not begin to disassemble until that time.  Cleanup must be completed by 4:00 p.m. Please ask for assistance if you need help. 
  • Any items left behind will become the property of Eastlake High School PTSA.

EHS PTSA will be responsible for:

  • Providing you with electronic flyers for your distribution.
  • Placing signs/banners around the Sammamish Plateau and Redmond area.

Liability Limitations:

  • EHS PTSA will not be held responsible for losses including but not limited to the following:
    • Merchandise or any display items that may be lost, stolen, or damaged in any way.
    • Personal injury to the customer or exhibitor during setup, cleanup or during bazaar Merchandise destroyed by fire or any other disaster.
  • If you are a food exhibitor, food must be displayed according to all health regulations.
  • Product insurance is not available as EHS PTSA does not own the products.

Vendor pre-registration form can be filled out here.